This post first appeared on Make Tech Easier on the 23rd November 2020.

Text Expanders for Increased Typing Productivity

As a virtual assistant providing typing services, repetitive typing of the same line of text, or paragraph can be boring to say the least. If you are not a ‘touch typist’ I can imagine this can be annoying and tiring if it involves the same blocks of text to be inserted.

Text expansion tools where short, unique keyword combinations expand into an editable, full text paragraph. This is a more productive way to send canned responses online or reuse scientific blocks of text and code snippets.

As a typist I am sharing this helpful post from Make Tech Easier because a lot of us now, during the pandemic, are working from home. This means typing that you might otherwise have asked a secretary or administrator to quickly type for you, now you have to type these things yourself. Having a free, or even paid-for tool can help massively for typists, so for those of you using two fingers, one of these tools could be just the thing.

All programs below have been tested to be completely malware-free and run on Windows 10.  – Make Tech Easier


Formerly known as WordExpander, PhraseExpress is a versatile text expansion and autotext software, which remains free for personal home use, but professional users must register a license. With an intuitive program window, you get straight down to creating your shortcut keys for blocks of text.


Among the paid software, PhraseExpander is a reliable tool, although it comes with a free 21-day trial. This software is geared toward healthcare industry professionals, but almost anyone will find the text-expansion features handy.


TextExpander is a highly-developed and polished premium tool which comes with a 60-day free trial without a credit card. Creating snippets of text and generating previews is easy on the dashboard, and the snippets can be shared easily with coworkers and friends.


If you’re looking for an absolutely free text expansion tool, QuickTextPaste offers one of the best options. The website maintains a regular checkup of viruses and Trojans to ensure that the downloaded file does not contain malware. To run the program, unzip the executable, and it will automatically be placed in the system tray. The program is extremely lightweight, unlike many others in this list, at only 157 kb. But the interface looks a bit outdated.


FastFox Text Expander for Windows is a freemium tool by NCH Software, which comes with intuitive and advanced features. The application is lightweight and easy to use, and you can create simple text shortcuts in the dashboard itself.


At only 6.1 MB, the all-in-one FastKeys Windows automation software is one of the most dependable freemium tools you can use. Apart from text expansion, it supports mouse gestures and user commands to create a powerhouse of shortcut keys. 


Rounding out our list, AText Typing Accelerator easily replaces abbreviations with frequently-used text blocks, similar to the above techniques. It has built-in snippets for frequent use in HTML, JavaScript, etc. – a great benefit to website designers.