If you have never outsourced your recorded audio or video to a transcription service or hired a freelance transcriptionist before, this Infographic should be of some help.
Many people think they can type and it’s easy to listen and type what is being spoken, take it from a freelance professional transcriptionist, it’s not. Transcriptionists also have to insert the correct grammar and spelling at the same time as intelligently paragraphing and making sure everything reads sensibly.
Equally, anybody that thinks they can type and that it’s going to be easy to earn extra money transcribing, either directly with clients or via freelancing websites, is probably going to end up costing their client requiring the audio or video transcription, time and money.
For entrepreneurs or small businesses, for example, that are on a tight budget, hiring a freelancer can be very attractive due to the economical costs. Established transcription services have websites with reviews from satisfied clients you have used their services. These services can be expensive and not so easily affordable for entrepreneurs or small businesses.
Established transcription services have websites with their reviews from satisfied clients you have used their services. These services can be expensive and not so easily affordable.
Freelancing to a professional freelancer can help you cut costs and retain the quality that you need and expect from your transcript. By outsourcing your transcription requirements to a freelance transcriptionist, that is professional touch typist with experience in listening and typing and what is spoken, hopefully not someone that is trying to scam you.
To guide you through your journey of outsourcing your recorded audio, video, podcast or webinar for transcription, I have created this infographic to help you find the best freelance transcriptionist, for a budget you can afford.
I am a freelance transcriptionist outsourcing my skills and 20 years of experience, that also helped me create this infographic.
With the advancement of digital technology, audio and video transcription has grown in demand significantly. If you need a transcriptionist that is reliable, fast and accurate then please do not hesitate to contact me.
When people ask what I do and I reply a Transcriptionist their face goes blank for a second. I then explain that I produce transcripts from recorded audio, video, podcasts or webinars. Ah, typing people think, typing what people are saying yes that’s easy once you can type. Contrary to popular belief audio transcription is a skill and takes years of touch typing practice and experience to be able to turn around an hour’s audio in four.
The Infographic created by Virtuadmin I hope puts into perspective that even the most professional and quickest of touch typists cannot type at the average spoken rate. I have used 15 minutes of recorded audio for simplicity but hope that it illustrates that typing at the spoken word rate is virtually impossible.
There are also other factors to be taken into consideration:
Number of Speakers
Is there any background noise
Is this an intelligent or strict verbatim transcription?
Is the transcript to be time-stamped?
All these affect the average turnaround time of your transcript. Taking these things into account when hiring a transcription service will help you understand the complexities of what goes into producing an accurate transcript.
To conclude that with just one speaker, with good audio quality professional transcriptionist that types 80 words per minute (that’s fast but that’s our average typing speed) would take approximate 30 minutes to transcribe and a professional that types 50 words per minute would take 45 minutes. That therefore on these statistics would mean than an hour’s audio that was just one speaker and straight forward intelligent paragraphing would take the professional 4 hours. For 2 speakers because each time a speaker changes a new line is started, therefore that takes extra time.
Audio transcription is a skill, you must love typing and a love of hearing people speak. If you love what you do, have a passion like we do, you will want to produce the best transcript possible. This isn’t always possible but I always aim to never insert an “inaudible”. Again, that is time-consuming replaying a part of the audio that you just cannot hear. You’ll probably get it in the end, but that’s another 5 minutes or so added to the completion time.
Hope the Infographic helps put things in perspective for audio transcribing and putting into text the spoken word is just not as easy as you think!
Every single audio or video that is recorded in a variety of different formats; interviews, podcasts, webinars, video’s captioned, motivational speeches, business conferences, student lectures is unqiue to the speaker and the participant/s. Whatever is spoken you have taken enough care and organisation to record it so that you have a record of what was said. The thing is you need it in a permanent ‘hard-copy’ of what what spoken in the form of a transcript. Why you ask?
Well computers, hard-drives, servers, cloud based servers are wonderful things but are vulnerable to attack and your audio or video starts with you. Whatever you have recorded was important enough for you to record it in the first place, but what happens if that audio gets corrupted and no longer playable? You have lost that important interview, coaching call, student lecture, business tips speech or whatever audio or video that you took part in.
The new age digital world is a wonderful place but it can be hacked, viruses can be spread and all the data that was precious can be gone in an instant so why not get it transcribed? As soon as your recording is complete you can send it to your transcriptionist straight away. They should already have an active Dropbox account or similar like Google Drive to share the audio or video files. The sooner they receive the audio or video the sooner they can turn it around for you and your audience, participants or clients get their copy of the transcript.
There are many other advantages of getting your audio or video transcribed which I feel outweigh the expense of the initial transcription:-
Permanent record should the digital copy accidentally deleted or lost.
Always something to refer to, copy it as many times as you like and write all over A ‘bonus’ for participants of your podcast, webinar, or live audience.
Text to copy and paste Tweets, Facebook, LinkedIn, Pinterest and other Social Media platforms to market and advertise your business.
An accurate transcript added to a Podcast, Video, or Explainer Video will enhance your listing in Search Engine Results Pages.
Excellent resource for Student revision or inclusion in dissertations.
Depending on the length of the audio or video/podcast, the amount of speakers, quality and clarity of speech will generally dictate the time to transcribe and cost. The transcriptionist will have to take these things into consideration when pricing an audio/video for transcription etcetera. It’s rare to get a recording that cannot be transcribed, calls in cars, conversations via skype can be challenging due to the background noise while travelling in the car can cause interference and a slow internet connection on Skype.
Before hiring the transcription service of your choice after research or recommendation it’s always helpful to forward a copy of the audio first so that you as the client and your virtual digital transcription service provider are sure that they can both fulfill the agreement of recorded audio or video speech into a text, word or other format of your choice can be met.
Hiring a professional transcriptionist like Virtuadmin may seem a little daring compared to other big companies with their fancy website and assurances but please consider this; what is the process when you visit one of these sites? Can you speak directly to your transcriptionist and explain what little tweaks you would like from your transcript? Can you speak about the environment in which it was recorded and the background details of why and the subject matter? Most probably not. You have security that they have secure servers, confidentiality agreements (we do too just ask!) and secure payment methods but once you’ve fired off your audio and paid for it what then? Can you chase it up to inquire about the progress? Again probably not, why? Because most big outsourcing transcription companies and organisations break the audio’s into tiny little segments that get sent to many different transcriptionist if the audio length requires it.
This breaks it down to make it more cost effective for the business that is transcribing your audio but many transcriptionists are listening to your audio what if this audio contains sensitive information? Is each and every transcriptionist expected to sign a confidentiality agreement (we have one in place for you) or non-disclosure agreement? This is getting time consuming and costly before you’ve even got your transcript!
The many other benefits include accessibility for the hard of hearing, they may hear some of what what was said but having the transcript alongside the audio would ensure they they do not miss out on any important details and especially helpful for students. Some people who are listening to your audio or watching your video, listening to your podcast rather than auditory and therefore would benefit from an accompanying transcript to get a better comprehension of what was being explained or taught. Adding a transcript to a broadcasted podcast, video or webinar will enhance the Search Engine Page Results because by adding a transcript the search engine trawlers have a lot more information about your podcast, video or webinar rather than just a title and maybe a brief description. With the spoken text in your niche it is by nature your transcript will be keyword rich in your subject area giving SEO bots more information to rank it higher.
To conclude the benefits of hiring a freelance transcriptionist is phenomenal and very cost effective. If you have carried out your research well, asked the right questions before hiring your potential freelance transcriber this should far outweigh the initial expense of the transcript. Again a freelance transcriber should be more cost efficient than bigger corporations due to the lower overheads that virtual digital transcribers have to bigger competitors. You’ll get better accuracy, efficiency, flexibility of the format of your transcript, time-stamps, names included, intelligent or strict verbatim and probably a lot more. More importantly virtual assistants with transcribing / audio typing skills will probably have a wide range of knowledge and experience with a higher skill-set in areas of professions and topics covered in your niche, but that is just one of the questions to ask when searching for the “right” transcriptionist to meet your requirements for your uniquely recorded audio or video.
Thanks for reading and if you can think of any other benefits to having your audio or video transcribed please do comment on the advantages for you at the end of this post, I will be sure to update it.