21 Common Grammar Mistakes and How to Avoid Them

This post first appeared on Business Insider on 25th March 2017. 

Grammar rules can seem like a nuisance. Honestly, do you really need to check every single document for appropriate hyphenation?

According to CUNY Journalism Press editor and writing coach Timothy Harper, the answer is a resounding “YES.”

“The whole point of grammar and punctuation is clarity,” he told Business Insider. If you write that a woman has “dirty-blonde hair,” for example, people know that you’re referring to the color. “It doesn’t mean that she needs a shampoo,” Harper said, which it would if you’d written “dirty blonde hair.”

We asked Harper about the most common grammar mistakes he sees, and added some that drive us crazy on a daily basis. Read on for a list of tricky – but super important – rules that get broken way too often.

1. Confusing ‘fewer’ and ‘less’

Harper said he winds up correcting this mistake pretty often.

He explained that “fewer” is appropriate when you’re discussing countable objects. On the other hand, “less” is appropriate when you can’t count the thing you’re describing.

Here’s an example of each word in a sentence:

“Fewer than 20 employees attended the meeting.”

“I spent less than one hour finishing this report.”

2. Confusing ‘amount’ and ‘number’

Again, it’s a question of whether you can count the thing you’re describing.

Harper gave examples of how you might use each word:

“There is a really large number of books in that library”

“There’s a huge amount of water going over the dam right now.”

3. Confusing ‘it’s’ and ‘its’

Normally, an apostrophe symbolizes possession. As in, “I took the dog’s bone.” But because apostrophes also usually replace omitted letters – like “don’t” – the “it’s” vs. “its” decision gets complicated.

Use “its” as the possessive pronoun: “I took its bone.” For the shortened version of “it is” use the version with the apostrophe. As in, “it’s raining.”

4. Confusing ‘who’ and ‘whom’

When considering whether to use “who” or “whom,” you have to rearrange the sentence in your head.

So the question, “Whom did you give the letter to?” changes to “You gave the letter to whom?” “Whom” suits the sentence instead of “who” because the word functions as the object of the sentence, not the subject.

It’s not always easy to tell subjects from objects but to use an over-simplified yet good, general rule: Subjects start sentences (or clauses), and objects end them. In short, who does it to whom.

For reference, “Who is a hypocrite?” would be a perfectly grammatically correct question to ask.

5. Confusing ‘him’ and ‘he’

Harper said he often hears people say something like, “Him and me went somewhere.” That’s incorrect. Instead you should say, “He and I went somewhere.”

Things get slightly more confusing from here. It’s incorrect to say, “He gave it to she and I.” Instead you should say, “He gave it to her and me.”

If you’re having trouble with this rule, Harper suggested taking away the “and.” For example, you can probably tell that the sentence “He gave it to I” sounds weird, so you can figure out that “He gave it to she and I” is also incorrect.

Read the remaining grammar mistakes by Business Insider here

3 Examples of How Semicolons Strengthen a Sentence & 3 Cases of Overkill

Semicolons help clarify construction of sentences. Using the punctuation mark, employed as either a comma on steroids or a strategically flexible period, is usually just one of two or more possible solutions, but though it has a stuffy reputation and many writers are confused about its applications, it often is the best choice.

1. This issue is not cut and dried, it’s actually fairly complicated.

This sentence demonstrates the simplest and perhaps most common error related to the role of the semicolon: the failure to use it when needed in the weak period function. This pair of independent clauses must be separated by a semicolon: “This issue is not cut and dried; it’s actually fairly complicated.”

Replacing the comma with a dash or beginning a new sentence with it’s are alternative strategies, though the

statement does not include a sharp break in thought (which a dash is intended to signal) and does not constitute two distinct ideas meriting separate sentences, so the semicolon is the most suitable solution.

2. For breakfast, he had eggs the way he liked them, over easy, bacon, locally raised, of course, toast, and coffee, which he always stirred exactly 10 times to blend in the milk.

This sentence requires semicolons to clearly organize a rambling list of words and phrases that constitute a menu: “For breakfast, he had eggs the way he liked them, over easy; bacon, locally raised, of course; toast; and coffee, which he always stirred exactly 10 times to blend in the milk.”

However, the preparation details can also be presented enclosed in parentheses, which renders semicolons unnecessary: “For breakfast, he had eggs the way he liked them (over easy), bacon (locally raised, of course), toast, and coffee (which he always stirred exactly 10 times to blend in the milk).” For consistency and to enhance sentence balance and rhythm, better yet, a corresponding detail about the toast should be inserted.

3. The act offers protection from lawsuits arising from monitoring information systems, including employee email, cyberthreat-related disclosures, and sharing of that information with other companies.

This sentence requires semicolons because even though “including employee email” seems obviously related to the preceding phrase, the sentence can also be read as if employee email, cyberthreats-related disclosures, and sharing of that information with other companies are being offered as examples of information systems. Use the stronger punctuation mark in such sentences so that the sentence organization is unambiguous: “The act offers protection from lawsuits arising from monitoring information systems, including employee email; cyberthreat-related disclosures; and sharing of that information with other companies.”

Cases of Semicolon Overkill

Semicolons serve a useful function in helping distinguish between elements of complex sentences, but lengthy sentences with long phrases do not necessarily require the support semicolons provide. These three sentences demonstrate an unnecessary application of the semicolon as a comma on steroids.

1. Electrical shock may cause serious burns; injuries to internal organs, such as your heart; and even death.

Semicolons should generally be employed as strong commas when elements of a list themselves include lists or otherwise include commas of their own. Here, however, the sentence construction is clear and simple; “such as your heart” is obviously part of the list element pertaining to injuries to internal organs (and doesn’t necessarily need to be set off from the rest of the phrase anyway): “Electrical shock may cause serious burns, injuries to internal organs, such as your heart, and even death.”

2. Examples of enhancements might include reporting on the status of critical enterprise risks; changes in key external variables impacting the validity of the organization’s strategic assumptions; significant emerging risks; the capabilities for managing other important business risks; and the status of initiatives to improve capabilities.

The elements of this list are wordy but not complex, so “super coma” semicolons are an excessive measure: “Examples of enhancements might include reporting on the status of critical enterprise risks, changes in key external variables impacting the validity of the organization’s strategic assumptions, significant emerging risks, the capabilities for managing other important business risks, and the status of initiatives to improve capabilities.”

3. The basketball star’s legendary moves—aerial assaults; triple-clutch reverse layups; facials on seven-footers; one-handed rebounds or ball fakes; opposing shots stolen from the sky; big-game buzzer beaters at any time—couldn’t be replicated.

As in the previous example, the use of semicolons in this sentence is overkill: “The basketball star’s legendary moves—aerial assaults, triple-clutch reverse layups, facials on seven-footers, one-handed rebounds or ball fakes, opposing shots stolen from the sky, big-game buzzer beaters at any time—couldn’t be replicated.”

*This post first appeared on Daily Writing Tips by By Mark Nichol

5 Tools That Will Make You A Better Writer

4-tools-that-will-make-you-a-better-writer

I love writing. To me, there is nothing more cathartic or soothing than turning off the rest of the world and putting my thoughts to paper. This passion has made it easy for me to create content for Duct Tape…

I love writing. To me, there is nothing more cathartic or soothing than turning off the rest of the world and putting my thoughts to paper. This passion has made it easy for me to create content for Duct Tape Marketing. I don’t see it as a chore, I see it as an opportunity to relax. And once the blog post is written, I can look back upon it and smile with a sense of accomplishment.

But I do understand that many business owners don’t feel the same way about writing, or marketing in general. For some of you, writing content is a bore at best, an extreme source of anxiety at worst. I get it, the first few times I wrote something, I was nervous to share it with the world. Putting your content out on the Internet can make you feel vulnerable, particularly when the stereotype of Internet commenters is that they are demeaning and combative.

The truth is, the community on the Internet isn’t nearly what you think it is. In my experience, you all have been supportive and even empowering. However, that doesn’t mean you shouldn’t try to put your best foot forward when producing content.

That’s why I’ve collected these 4 handy tools that will help you become a better writer of great content. Of course, nothing replaces practice, but these tools will make it easier to recognize your writing style, polish your finished product, and even help you focus.

GRAMMARLY

The English language is one of the most complex languages in the world. There are thousands of rules to remember, most of which people ignore on a daily basis in conversation. It’s easy enough to forget obscure grammar rules from back in high school, let alone specific writing conventions you may just be learning. Grammarly will make your writing better by helping you catch all of the errors you don’t even know you’re making.

Grammarly is extremely effective at catching small errors like correctly spelled, but misused words that spell check doesn’t, and even identifies advanced grammar errors. Grammarly also analyzes your writing patterns and helps you improve by identifying things like use of passive voice and overused words.

You can download Grammarly for your browser and even download it for your word processing program. Of course, you can also upgrade to the paid version and get even more advanced insights to your writing style.

SCRIVENER

If you’re just creating one or two pieces of content a month, Scrivener may not be for you, but it is without a doubt my favorite word processing program. Scrivener allows you to collect research, notes and your writing all in one file.

Do you like to use physical notes to collect your thoughts before writing? Scrivener allows you to outline your project with notecards and outlines. For instance, I used it to create digital notecards for each tool I was considering in this post and arranged them to turn them into a full outline. By the time I actually sit down to write, the words flow quickly from my keyboard.

Again, this isn’t for everyone, but if you’re serious about writing you may want to give it a try. 

HEMMINGWAY

Earnest Hemmingway was well known for his short, easy to read sentences. It made his works surprisingly easy to read despite the thematic complexity. The appropriately named Hemmingway tool analyzes your writing and helps identify ways to shorten your sentences and make it easier to read.

It is important to make your web content as easy to read as possible. Breaking up your text into sections with sub headlines is a great way to make your content skimmable, but the body of your text will keep them. If your readers lose your train of thought because your sentences are too complex, they won’t stick around for you to make your point.

Grammarly will help you polish your writing and make it better. Hemmingway will make it easier to read.

FOCUS 

I don’t know about you, but when I’m writing, I like to tune out the rest of the world. When you can just focus on the task at hand, it makes it much easier to complete it. That’s why I use Focus while I write.

Focus allows you to temporarily block time-wasting websites while you work. We all get writer’s block or are forced to take a moment to think about what we’re going to say next. At least for me, it’s pretty easy to take a break, go to Facebook, then suddenly lose some time looking at pictures of my friends’ pets. With Focus, you can prevent this, so the time you spend thinking about your content is actually spent thinking about your content.

If writing the draft takes less time to complete, you’ll have more time to edit and redraft. You spend less time making the content and more time making the content better.

This goes beyond writing content too. You can use it to block websites as you reach an important deadline or as you approach a new project. Focus is a great all-around tool for the easily distracted entrepreneur, as many of us tend to be.

What tools do you use to write? Do you have any secret weapons that help you create better content? Let me know in the comments below.

Alex Boyer is a Community Manager and Content Ninja for Duct Tape Marketing. You can connect with him on Twitter @AlexBoyerKC

 

*This post first appeared on Duct Tape Marketing on Tuesday 17th May 2016