10 Powerful Tips to Write and Sell Your First eBook (SBO)

A big thank you to the writers and designers at Start Blogging Online for this guest post-Infographic and kindly asking to post on the Virtuadmin website.

The most important thing in writing an e-book is that you inspire people to do something or to take a positive step forward. This is the theme of most e-books. They inspire people to either change their eating habits or start fitness routines that they can easily follow.

E-books cover a wide range of topics, but they were mostly written by experts in specific areas. This is why they can easily motivate people to change because what they have written was based on their personal experiences.

If you consider yourself an expert or knowledgeable enough in a particular field, then you can go ahead and start writing an e-book. Take note though that this is not an easy endeavour. You have to work overtime and come up with really interesting ideas for you to sell the book that you have written.

You need to speak from the heart, but also understand what it is that your target group wants to read. You must have coherent ideas presented in a beautiful manner. It takes time before you can finish the entire e-book, but once it is done, you will surely be proud of what you have made.

It is time to get moving now and write your first e-book. To help you out, we have compiled the best tips for you to follow. The image below will give you ideas on how you can start an e-book and come up with something special for people to read.

10 Powerful Tips to Write and Sell Your First eBook (SBO)

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7 Surprising Places to Find Your Virtual Assistant

 

Where to find a Virtual Assistant
7 Surprising Places to Find Your Virtual Assistant

Welcome to Whose Business Is This, Anyway? Where the tasks are unending and your stress level doesn’t matter: Sound familiar?

If it also sounds like your life as an entrepreneur, until this point every little milestone of that life has probably been a celebrated victory. But the novelty is probably starting to wear off.

Related: The Virtual Assistant: A Startup’s Secret Weapon

 There’s content to be edited and updates to be made to your website. You’ve missed two meetings and can’t remember who the contacts are to reschedule them. And your inbox count looks like the GDP of a small country.

There’s a lot to be said about optimizing your own daily routine to get the most out of your days, but that can only take you so far. While you may have aspirations of a tremendously profitable quarter, it’s probably time to compose yourself and admit that you’re not going to be able to do it all alone. You can’t continue growing a business if you’re tethered to your desk.

Traditional hiring processes take far too long when you need someone immediately who can take the load off your shoulders. Ideally, you want someone who can materialize, quickly get up to speed on what’s happening, handle the workload, and disappear until needed again.

I’m referring to a VA (virtual assistant).

This is where a lot of entrepreneurs will cringe. Sure, it’s hard to give up control, and you may find it a challenge to find someone who is reliable and whom you can trust with private company intel. But those someones are out there: You just have to know where to look.

Here are seven surprising places to start your search.

1. Twitter

I am absolutely advocating that you search social media to find a stranger to trust with your business. Start talking about the need for a virtual assistant on Twitter, and you’ll be surprised just how fast VA businesses will respond and start following you. Some of the best VA companies have listening posts set up with alerts to find people just like you.

The best part is that if you’ve got a social-savvy VA, Twitter is just one more task he or she can help you with.

2. Your network

If your contact list includes other business owners, mentors, influencers, professionals or any combination thereof, then it’s time to make calls and let them know you need help. Chances are, they know someone, or can recommend a service they may have used in the past. Don’t ever forget about the power of referrals and word of mouth.

Inspired by Tim Ferriss’ The 4-Hour Workweek, New York Times bestselling author Michael Hyatt decided it was time to pick up a virtual assistant when he began to focus on his writing and saw his blog traffic (and workload) spike. He has had the same virtual assistant for years now and swears by her.

“I found that I was so much more productive that it was well worth the additional investment,” Hyatt says of his assistant. “She’s just one of my teammates — and a very valuable one at that.”

Related: How to Hire a Virtual Assistant for Startup Success

3. VANetworking

If you’ve never worked with a virtual assistant and you came up short on referrals, VANetworking is a good place to start. VAs often network and come together here as a means of finding work, as well as solutions. Not only do they provide information for clients who want to work with a virtual assistant, they also have a hiring section where you can post in search of a VA.

4. Craigslist

This one might be as surprising as Twitter. While the go-to classifieds site has its share of scammers, it’s very possible to find a top-notch virtual assistant on Craigslist. You can also look on Craigslist sites elsewhere in the world and choose your desired location, though the local aspect can be a huge benefit. Even though your assistant will be working remotely, you’ll have the advantage of setting up a face-to-face interview as if you were hiring an in-house employee.

Just make sure you do your legwork, like verifying work history and checking references.

5. Zirtual

Zirtual is a great choice for startups and entrepreneurs as the site specializes in providing dedicated virtual assistants to entrepreneurs, professionals and small teams. One of the biggest perks is that it works only with college-educated VAs who are based in the United States, so you don’t need to worry about the vetting process. Zirtual boasts that fewer than 2 percent of applicants get hired on to their service.

Pat Flynn, founder of Smart Passive Income, often shares the benefits of working with virtual assistants on his podcast. In his tutorial on delegation, he writes, “I know just how valuable my time is and where my time should be invested to give me the most return.”

6. Workshops and events

Hopefully, you’re consciously aware that you’ll need help down the road and that you have time to be on the lookout. If that’s the case, then always keep the VA search in the back of your mind as you travel to industry events, workshops, and lectures. Those are great places for industry professionals to gather. If you find a VA at an event like this, you know he or she already has at least one foot inside the door of your industry.

Related: Hiring a Virtual Assistant Grew My Business, and Changed My Life

7. College campuses

A local college, or any college for that matter, can be a great place to locate a VA. Talk with career counselors or professors, or post hiring ads on campus job boards to try to locate a student studying in your industry. You may find a student chomping at the bit for a paid internship, willing to act as a virtual assistant as a means of learning the industry and gaining experience in his or her chosen career track.

*  This post first appeared on Entrepreneur.com on 17th October 2016 and is written by SUJAN PATEL

**  Header Image courtesy of Pixabay.com and edited by Virtuadmin.uk

The Value of an Audio or Video Transcript

The Value of Audio and Video Transcripts

Today, in May 2016 advancements in technology have progressed very rapidly over the last 10 – 20 years.  Being from a time before computers and mobile phones, I am very glad for the progression of the internet.

For me it has meant I no longer travel out to work in an office transcribing, I can now freelance from home turning recorded audio into a digital Word document or Text file for videos.  It is not easy always writing proposals for transcription work on freelance sites like People Per Hour and Fivesquid.  It’s also not easy requiring to be paid in pounds and not dollars.  Audio or video transcription is usually charged by the audio minute or audio hour.  Some transcription companies charge by the line or page, but for me, it is easier for potential customers to know what they are going to be paying for their audio or video to be transcribed.  Charging by the line or page it is not possible to know what you are going to pay until the audio or video has been transcribed.

Because of advancements in technology, it is there much easier to record speech, seminars, interviews…well just about anything really.  Anything that is recorded that contains speech, or videoed and contains speech can be now transcribed digitally.  It takes a matter of minutes for the transcriptionist to download an audio in mp3 format or a video even in mp4.  They will upload this digital file to their professional software and start producing your transcript.

The value of a transcript

One of the advantages of a transcript giving it value is that you then have a permanent digital record, or if you choose to print the transcript off, you have a permanent hard-copy of the recorded audio.  The audio may get corrupted or accidentally deleted for example, but by having a transcript you will always have the information from the content of that audio or video.

Another valuable aspect of a transcript is that you have something to refer to, make notes on, instead of trying playing and fast forwarding trying to find that certain part of the audio that you are looking for.

You can add a transcript produced in a .txt text file format to your video.  This is an especially economical “do-it-yourself” method of enhancing your video’s search engine optimisation.  Why?  Because the transcript will be keyword rich and full of content that is relevant to you niche because of the nature of the speech contained in that video.  Search engine bots and crawlers have a lot more information from the text transcript that has been uploaded to your video.  It doesn’t have to rely on just a headline and possibly sub-headline, it has a whole transcript to know what your niche subject area is.  Because of the transcript SEO bots will then rank your video higher in search results in your niche.

If you are a mentor or coach, a transcript is something that could be offered as an incentive for potential clients.  They would be able to build up the mentoring or coaching session transcripts as a course for themselves to have and always refer to, for whatever reason they hired your mentoring or coaching services in the first place.

A transcript is a great way to get new blog post ideas from or social media posts.  Say you listened to a great podcast, if you go that podcast transcribed you would always have that knowledge from the podcast to refer to.  It’s certainly easier visually to find a certain part of the audio than playing back and forth.

Meetings that are recorded and then transcribed are a fantastic way of ensuring that what was discussed in the meeting is carried out in full.  No excuses for the participants to say they didn’t make the notes correctly of what they were supposed to be doing.  Everything from that meeting would be in a transcript to enable the better efficiency of duties to be undertaken.

Transcripts are especially helpful for the partially or totally deaf community.  They are so valuable to be able to also understand what was in the webinar, podcast, interview along with everyone else.  A text file added to a video with then automatically produced closed captions.  These can be turned on during any part of the video; very helpful for deaf people.  You may have created a marketing video with a voice over, having the option to have closed captions not only gives the deaf or hard-of-hearing community the opportunity to read what your video has to say, but at the same time it will automatically rank high in Google’s search results because the information gives the crawlers more information, as I described earlier.

Conclusion

Those are just a few examples of the reason why getting your audio or video transcribed is so important and it shouldn’t cost you the earth.  See my infographic 7 questions to ask your prospective freelance transcriptionist.  It’s an infographic to help anyone out there considering using a freelancer.  The aim is to help you filter out the amateurs that could potentially cost you time and money, to hire a professional and get value for money.

Digital transcription is a growing industry, but there are people out there trying to make extra money typing and not really understanding that transcription is a professional skill and art.  It takes many years of touch typing practice to be able to type at the same time as what is being spoken.

Transcripts can take certain formats; a one speaker audio would be set-out in a Word document differently to say an interview with two or three people.  A professional will know from the start of the audio or video how to set out the document, whereas an amateur may not.  If you get a poor, inaccurate transcript then it is going to be pretty useless to you, it will also have been a waste of time and money.

As a freelance transcriptionist working as Virtuadmin Transcription service my rates start at 50p per audio minute for up to 2 speakers in the audio or video.  So an hour’s audio or video would cost you £30 to be transcribed.  What the freelancer charges per audio minute or audio hour is entirely up to them and how they value their skill.  I type at 70-80 words per minute with 98% accuracy and could charge more, but I’m here as a freelancer to be fair in my pricing whilst delivering the most accurate transcript in the best turnaround time possible.

One hour’s audio that is of good clear audio quality, no more than 2 speakers and no background with good speech clarity, would take me approximately 4 hours to transcribe.  So I would advise any potential customers that it would be delivered in 24 hours.  If I have queued audio’s I communicate this straight away to you so that you are not left wondering when to expect your transcript.

I love my job helping anyone and everyone either enhance their SEO for their video or producing a transcript from audio, I really do enjoy listening and typing.  If you would like to get a quote for an audio or video, or even hire my transcription skills directly please click here>>>http://bit.ly/1TqN9j1

Can you think of any other valuable uses for an audio or video transcript?  Please feel free to comment below this post.  Thanks for reading and hope it has helped put the value of a transcript into some sort of perspective.

 

Written by: Virtuadmin

Date: 10th May 2016

 

Writer’s block? Try typing one-handed: Slowing down how fast you type can boost the quality of your writing By Sophie Freeman

By Sophie Freeman For Mailonline Published: 05:43 EST, 7 March 2016

Researchers from Canada used text-analysis software to analyse essays  The vocabulary became more sophisticated when typed with one hand Experts said slowing our writing down allows us more time to think.

Whether you have ambitions to be the next J.K. Rowling, or just want to send more impressive emails to your boss, try typing the words with one hand. The quality of our writing improves when we type single-handedly, according to a study.

The quality of our writing improves when we type single-handedly, according to a study. Using text-analysis software, researchers found that the vocabulary used by study participants as they wrote essays became more sophisticated when they typed with one hand rather than two.  Stock image pictured

Using text-analysis software, researchers found that the vocabulary used by study participants as they wrote essays became more sophisticated when they typed with one hand rather than two. The quality of our writing improves when we type single-handedly, according to a study. Using text-analysis software, researchers found that the vocabulary used by study participants as they wrote essays became more sophisticated when they typed with one hand rather than two.  ‘Typing can be too fluent or too fast, and can actually impair the writing process,’ said lead author of the study, Srdan Medimorec, from the University of Waterloo, Canada. ‘It seems that what we write is a product of the interactions between our thoughts and the tools we use to express them.’

The research team said that by slowing our writing down, typing one-handed allows more time for an internal word search, resulting in a larger variety of words. However, it is important not to slow typing down too much, they said – as previous research has found this can impair our writing.

The one-handed typers in the current study only slowed down to about the speed of handwriting.

The research team said that by slowing our writing down, typing one-handed allows more time for an internal word search, resulting in a larger variety of words. The one-handed typers in the current study only slowed down to about the speed of handwriting.

‘This is the first study to show that when you interfere with people’s typing, their writing can get better,’ said senior author of the study, Professor Evan Risko. The researchers suggest that speed could affect writing quality regardless of the tools, whether they are text-to-speech programs, computers, or a pen and paper, but future research is required to confirm this theory they said.

For the study, which was published in the British Journal of Psychology, the researchers carried out three separate experiments.  Participants were asked to write an essay describing a memorable day at school or an event that had a positive effect on them, or one in which they defended their position on banning mobile phones in schools.

TYPING PATTERNS MAY REVEAL BRAIN DISORDERS

Scientists claim the computer keyboard could be a powerful new tool in their battle against Parkinson’s disease. Researchers at MIT believe a person’s keystrokes may reveal a huge amount of information about their motor skills.

Now they’re working on creating a keyboard that can tell doctors if someone has the neuron impairment, simply by analysing the way they type. They have written an algorithm that can tell how effectively someone is striking a keypad. For instance, it can distinguish between typing done in the middle of the night, when sleep deprivation impairs motor skills, and typing performed when fully rested.

It does this by analysing something known as ‘key hold time’ – a measure of how long a key is pressed before being released. While the study focused on the effects of fatigue, the researchers say they could diagnose conditions that impair motor function, such as Parkinson’s disease, much earlier than is now possible.

Preliminary results from a study of about two dozen Parkinson’s patients suggest that the researchers’ algorithm for analysing keystrokes can distinguish people who have the disease from those who don’t. The team is now planning a larger study of Parkinson’s patients.

[This post originally appeared here http://www.dailymail.co.uk/sciencetech/article-3480177/Writer-s-block-Try-typing-one-handed-Slowing-fast-type-boost-quality-writing.html]

Transcription – Is It a Necessity For Your Business?

Freelance transcriber for business transcription

Do you need transcription for your business?

Yes, you do! Transcription services, freelance or provided by specialist businesses, transcription is growing in demand each and every day.

Advancements in technology mean quicker and faster, more capabilities and devices and so on, digital technology grows in cyberspace. This provides more opportunities for the transcriptionist to provide digital transcription services remotely at competitive cheaper costs. 

Transcribing is a niche skill-set that is not really spoken about but such a vital expertise that requires a lot of training, fast typing, and typing experience. Digital technology advancements are now enabling virtually anything to be recorded and if narration or natural occurring speech is within that recording then it should be transcribed.

Entrepreneurs, Business Coaches, Bloggers, Marketing Experts and much more are all utilising transcription services for the benefit of their businesses.  They record podcasts, videos, webinars and video blogs for clients and readers.  They hold teleconferences, teleseminars and business meetings for accuracy and productivity.  Eighty-eight percent of businesses say that video is an important part of their marketing strategy; all should be accompanied by a transcript. 

Here are the top 7 advantages of a transcript:

  1. It gives you a permanent hard copy of what was spoken. What if the audio recording got damaged, lost or recorded over by mistake?
  2. Instant accessibility for the hearing impaired to partake and absorb the valuable information.
  3. Using a Search Engine on the Internet can only search in a text it cannot search audio at this moment in time. (I’m sure it will come as image search is already available!) Adding an accurate transcript increases your chances of your audio, video, podcast, webinar being discovered because of the extra information held within that additional transcript rather than just the title and sub-title text for details about what it is about.
  4. Having a transcript gives you a document to refer to, scribble on, copy, make notes etcetera. Instead of searching through the audio for a certain point that caught your attention you can quickly scan through the transcript instead.
  5. Provides a great resource for repurposing content to create Tweets, blog post ideas, e-books, creating online courses or writing white papers.
  6. For marketers offering online e-learning courses, a transcript can be a tremendous incentive to encourage enrollment onto your program.
  7. For a Business meeting, it clarifies actions points for the participants and employees and also gives an accurate account of who said what during the session.
  8. Hopefully, these top seven advantages of hiring a transcription service for you to add a transcript to your audio or video has convinced you of the benefits to justify the initial cost of getting your recorded audio, video or other formats transcribed.

Virtuadmin offers a professional and secure quality low-cost transcription service; it is my passion to provide you with the most accurate transcript possible.  With over 20 years experience audio typing, transcribing and video captioning Virtuadmin are flexible and would love to work with you, either for either a one-off transcription or on a long-term collaboration.

If you would like to make an inquiry or get a free quote, there is a contact form in the ‘Contact Me’ section of my website and would be pleased to assist you.  All audios and videos are secure with Virtuadmin with the latest firewall protection systems for enhanced security.  Why not let me give you a quote? 

What best describes what kind of typist you are?

Typist's roles

Typist DifferencesDid you know that there are various kinds of typist?  No?  Okay, well neither did I even as a transcriptionist of over 20 years!  Why?  Because with the digital world and the advancements that have been made between transcribing from a microcassette to now transcribing mp3, mp4 and other audio formats, my job role has changed without me even realising it.

When I researched the subject further, that is when it became apparent that there are indeed different types of typist and the variations I am now going to explain.

Audio Typist

 An audio typist is someone who specialises in typing text from an audio source which they listen to. – Wikipedia

The source is a Dictaphone in which the person speaks into with instructions on where to pause, stop, start a new sentence or new paragraph.  Sounds easy but having done this type of audio typing in the 1990’s from a microcassette this takes a lot of getting used to but once you have mastered it, in comparison to transcription (which I will explain next) this is an easier way of learning audio typing because you do not have to determine where the grammar, new paragraphs etcetera go it is all done for you by the person dictating.

Transcriptionist

A transcriptionist is similar to an audio typist, but the audio source is more likely to be a recording of someone speaking naturally instead of a dictation. – Wikipedia

So in comparison to an audio typist where I started over 20 years ago (see my post why I love being a transcriptionist) transcription is where I am the transcriptionist listening to a person either recording say calm relaxing affirmations to music I determine where ALL the grammar should be, the paragraphs and when to insert a necessary um or ah to read correctly.  This can be easier with Interview transcription between they are a question and answer scenario.

Focus groups are a difficult area for a transcriptionist having to determine which speaker is saying what, inserting the correct grammar, paragraphing if one person has quite a bit to say. When there is more than one speaker when the speaker changes the typist starts a new line; a lot to think about when there are more than three or four speakers.

Of course along with this and being a transcriptionist the client may require the um’s and ah’s left in the actual transcript (known as strict verbatim transcription) and time-stamping for easy reference to the audio.

So although technology has made transcribing as a profession a lot easier and flexible in a much not going out to an office and using micro cassettes, you can download a mp3 or mp4 file and start transcribing immediately.  But it is actually harder now because of all the responsibility that has since now transferred to the transcriptionist; recording meetings, interviews, phone conversations has never been easier, but in certain situations, background noise can be an issue in as much it is difficult to hear what is being said.  Dictaphone dictation is usually very clear because the person recording is using specialist equipment aware that they are dictating and adjusts their voice accordingly;  the typist has specialist equipment.

That’s not to say that a transcriptionist doesn’t have specialist equipment they do, pretty much the same as what an audio typist’s equipment consists off which is a headset, foot pedal, adjustable speed control, tape counter, backspace feature, pause, search. 

A professional transcriptionist, however, will not have a micro-cassette player but professional transcribing software on a laptop or desktop that will indeed have adjustable play speed control, backspace feature used by the foot pedal so that the typist does not have to take their fingers off the keyboard and a headset to enable total clarity of what is being spoken and not hearing anything in the background within they are working in.

Medical Audio Typist/Medical Secretary

A medical audio typist usually types up clinical letters and notes from dictation of patients’ appointments, tests, operations and procedures and may work in a hospital or health centre for one or more clinician.

Another area that I have had experience in working as a medical audio typist in an outpatient department for a large health authority.  A medical secretary has other duties apart from typing dictations for out-patients appointments, test or operations.  A medical audio typist may type non-standard letters, take phone calls for the Doctor they are working for, file letters and reports, diary management, adding or removing patients from procedure lists, the list can go on depending on the department, job requirements and so on.

Medical transcription is a specialist knowledge type of transcription and can be carried out remotely in certain circumstance; outsourcing specialist types of audio transcription is becoming increasingly popular due to the cost saving and convenience.  A medical secretary would not usually work remotely and would travel to their job.

Copy Typist

A copy typist is someone who specialises in typing text from a source which they read. – Wikipedia

A copy typist and in fact any typist from the outset much know how to touch type.  The reason for this is that a touch typist does not have to look at the keyboard, they look at the document they are reading from to copy type.

I enjoy copying typing because to me it is easy, just look at writing or notes and just type away!  (I have been typing since I was young, though – see my post Why I love being a transcriptionist).

Stenographer

A stenographer usually uses a special machine to type a kind of shorthand of what was said in court. – Wikipedia

A Stenography Machine The Different Types of Typist
A Stenography Machine The Different Types of Typist

A stenographer / court reporter uses a special keyboard machine, shorthand, or voice writing equipment to produce official transcripts of what was spoken in a courtroom or official proceedings.  A court report typically works for law firms, local government, local council meetings and other official roles.

 

 

 

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Limitations in Interview Transcription

Limitatioins on Interview TranscriptionInterview Transcription Prone To Errors Due To Certain Limitations by Ritesh Sanghani

Interview transcription looks quite simple but in real life, it is very a complex and an intricate task. It should be noted that mainstream semi-structured and structured interviews necessitate a comprehensive transcription that needs to be accessible by the interviewee to scrutinize for respondent authentication.

Sociolinguistic research being the exception to the rule wherein the transcription needs to be understood from speech to print. It should be transformed in a manner that satisfies the interviewer and interviewee.

Interview Transcription Considerations:

Transcriptionists need to artificially augment the language for lucidity and suitability. It is significant to take note that ethics should be taken into consideration while conducting transcription validation and understanding the requirements of the respondents. There has been a lot of debate on types of interview, questionnaire design, benefits and limitations of audio recording, but the very insignificant proportion has been written about transcribing the interview.

According to Holstein and Gubrium, 1995, p.78, “If conceivable the research needs to be taken into consideration for audio or videotape interviews. The tapes can be used after for transcription for close scrutinization. There is nothing mentioned about whether the transcription of an interview from spoken to written word can be problematic.

According to Rubin and Rubin, 1995, p86, “It is very significant to note how transcription was developed and how the transcriptions were substantiated. It should also be noted that transcription should integrate pauses and other non-verbal hints of what happened. If the transcriptions are in final revised drafts of the tape recordings, you should also consider what was left out.”

Selections for the treatment and conduct of transcriptions need to be followed up but the situations under which these selections about editing and verification should be made are ignored. It is a known fact that structured interview consists of closed questions and the interviewer will finish the transcription throughout the progression of the interview. There is no need for audio recording.

For different types of interviews, a wide array of linguistic features needs to be figured out like tone, emphasis, body language, the setting and so on. It is very important to take into consideration interviewee’s comprehensions and views. Woods (1996) and Bell (1993) recommend varied methods of partial transcription where the researcher preserves comprehensive interview notes and has critical passages of the tape transcribed. According to Rubin and Rubin (1995), “It is an embarrassment when you tape for preciseness and then do not have a comprehensive transcription at the finish line.”

The Specifics of Interview Transcription:

Interview transcription can become one of the most tedious jobs that you will ever come across. It is very tough and extensive and requires a lot of concentration. Nearly around 6 hours need to be spent on each recorded hour for interview transcription. According to MCLELLAN, MACQUEEN and NEIDIG (2003), “Unsuitable and insufficient methodology of conducting transcriptions can lead to holdups in scrutinization and research conclusion, even presenting chief errors in the findings. This leads to failure in the attempts to enhance the efficacy of transcription which leads to greater delays.”

A research conducted by MEHRABIAN (1971) showcase that approximately 7 percent of information carried out by direct face-to-face communication is done through words alone and there is an approximate value of 38 percent which is integrated by vocal tones that enhance the information transmitted. But because it is very intricate to interpret symbols the procedure of transcription sometimes loses out the meeting of conducting transcripts.”

According to BAUER and GASKELL (2000), conversation analysts “We have created symbols that help in interpreting the missing pieces. There are certain symbols that have certain meaning but can be difficult to gauge and can be time-consuming but can be utilized to gather the missing pieces of information.

There Can be Different Reasons for the Interview Transcription Errors. The TWO Prominent Reasons Being Equipment Failure and Environmental Hazard.

1. Equipment Failure:

About 10% of interview transcription errors are prone to equipment failure. There are bound to be some equipment failure when you conduct interview transcription. Whether, it is the recorder or camera stopping, batteries dying, electricity going out or other issues. Hence, it is very important for transcriptionists to have a traditional backup plan of pen and pencil. To avoid this embarrassment it is important to evaluate all equipment before the interview. It is also significant to have additional batteries at your disposal and a camera or third recorder just in case if there is some problem with the recorder.

2. Environmental Hazard:

Approximately 15% of interview transcription errors occur due to environmental hazards. Background noise is one of the most deterring factors disturbing the transcriptionist. The background noise may or may not be the only thing hampering the productivity of the transcriptionist. It can also be the sensitive microphone of the camera or recorder that intensifies the sound which hampers the transcriptionist to understand the conversation.

When the equipment is turned on and off the relentless disruption also breaks the rhythm of the transcriptionist.  In order to avoid an environmental hazard, it is imperative for the transcriptionist to sit at a quiet place. It is also significant to have recorder or microphone close to record the conversation.

Oliver, Serovich, and Mason, authors of “Constraints and Opportunities with Interview Transcription: towards Reflection in Qualitative Research” (2005) claim that their differences between naturalism and denaturalize.  Naturalism is when every word uttered is transcribed in a comprehensive manner while denaturalize is when the characteristics elements of speech encompassing stutters, pauses, nonverbal, and involuntary vocalizations are eradicated.

There is no fixed pattern of conducting interview transcription.  Sometimes transcriptionists utilize a combination of both these methods.

This article was originally posted on http://www.hitechbpo.com/ August 12th, 2014

Image Credit: http://blogs.discovermagazine.com/notrocketscience/files/2010/08/Microphone.jpg